Posters, leaflets and exhibitions
All libraries have some space for the free display of posters and leaflets. This page gives details of quantity, format, delivery and distribution, acceptability, and on the display of commercial material where permitted.
Free leaflet display guidelines
How many free leaflets? - maximum of 200 leaflets for distribution between all libraries
- maximum of 50 leaflets for a single library or between a small group of libraries
Size - acceptable size for a leaflet is generally no larger than A5 and no smaller than A6.
Free poster display guidelines
How many posters? - only one copy of a poster will be displayed in each library.
Size - acceptable size for a poster is generally no larger than A4 and no smaller than A5.
Display time - usually displayed for up to one month, according to space and demand
Waiting lists- smaller libraries cannot display many posters at a time; all libraries may operate waiting lists and we do not guarantee display.
Distribution and Delivery
Any individual library - posters and leaflets for any single library can be given direct to the library supervisor.
District or countywide
- printed material should be delivered or posted to Cambridgeshire Libraries' Information Team - see contact details on the right
- we regret that we are not able to accept electronic copies of material for distribution.
Please tell us in which libraries you want the poster/leaflets displayed.
Petitions
Petitions may be left in the library, however customers must not be approached to sign petitions, and staff will not administer petitions.
Digital displays
There are large television screens in Cambridge Central, Huntingdon and Wisbech Libraries which are available for users to advertise events and activities. Material must be sent in digital format such as PowerPoint slides or PDF files.
Acceptability
All material accepted for display must be "legal, decent, honest and truthful" and must be "prepared with a sense of responsibility to consumers and society". For full guidelines on appropriate content please read our linked policy document.
Priority will be given to
- material that has been produced by the Library Service or Cambridgeshire County Council or any of its partners
- material relating to the immediate local area
- national information that requires public action
- material produced by charities, voluntary and community organisations
Commercial posters and leaflets
These may be displayed (some for a charge) only at the following libraries: Cambridge Central, March, and St Ives. Please hand in these posters and leaflets in person to the appropriate library.
Display and exhibition space
Available, for a charge, at Cambridge Central, Huntingdon, March, St Ives and Wisbech
Special conditions apply to attendance by the exhibitor at displays in the children’s library or including content that is likely to be of interest to children. In accordance with Cambridgeshire County Council policy, exhibitors wishing to remain with their exhibition in order to make contact with the public are required to have been CRB checked under the auspices of the County Council. If this is necessary the cost of a Standard Disclosure Check will be added to the hire fee for the exhibition space. Please allow plenty of time for this to be completed.
To book, please phone 0345 045 5225, email your.library@Cambridgeshire.gov.uk or visit the library.
To book the exhibition space in Central library, Cambridge, please phone 07775 691105 or email Bookings.CentralLibrary@Cambridgeshire.gov.uk or visit the library.
Meeting Rooms are available for hire at several libraries
Details can be found here