• Select a committee member to deal with highways issues.
• Consider which local highway authorities will be affected by your event and seek their permission - please see map (PDF - 93KB). Note that 28 working days are required to apply for any road closure order (some authorities may take up to 2 months).
• Complete a Notification form, which contains a risk assessment, and return it to the Traffic Manager's Team.
• Please note that it is the event organiser’s responsibility to ensure that a risk assessment is filled out.
• Once permission is granted, advise the Fire & Ambulance Service and local bus services, liase with the local Police Sector Commander, local residents and businesses.
• Get suitable insurance cover or indemnity for the event / activity. (Minimum £5 million public indemnity insurance.) This may include risk assessments.
• For any road closures or traffic management required, liase with the relevant highway authority, who can give advice.
• Consider the need for marshals / stewards.
• Consider the need for escort vehicles, markings and emergency lighting.
• Consider a plan in case of an emergency.
• Consider necessary signing and coning of event.

Don’t forget that as organiser, you are responsible for your event.