Tendering is the formal competitive bidding process where suppliers compete under strict rules for contracts. The procedure is used to ensure competition, transparency, fairness and accountability.
For a guide to tendering for public contracts go to the Your Europe website.
An Open Tender is an EU (European Union) tender procedure with only one stage because it requires no use of a selection stage. There is no opportunity to short list suppliers using this approach. All suppliers responding to an Open Tender are provided with the tender documents to complete and return.
A Restricted Tender is an EU tender procedure with two stages. Suppliers who express an interest in the contract are sent a Pre-Qualification Questionnaire (PQQ). If they meet the criteria they are then shortlisted and invited to tender (ITT stage).
The EU directives introduced a new procedure the 'Competitive Dialogue'. It specifically permits dialogue between the contracting authority and contractors during the stages of the procurement process.
This new procedure is aimed at large, complex contracts. It enables contracting authorities to develop specifications with the input of contractors and to assist contractors in developing tenders that are responsive to the specifications.
Tendering evaluation and feedback
The council generally select the 'most economically advantageous tender'. The best tender in terms of 'price' and 'non-price' items (ie quality and performance). The council will normally let you know how important price is in relation to other factors.
The council will write to you and let you know if your bid was successful or not. it will ensure that for the contracts let in accordance with the EU Procurement Directives the procedures in relation to the '10-day-standstill' period will be complied with. You are entitled to ask us for feedback during that period.
The council will provide frank and helpful information. However, it can withhold information which is commercially sensitive or contrary to public interest. The council will act in accordance with the Freedom of Information Act.