- There may be delays to the completion of HRS and digitisation orders due to the high volume of orders.
- Items on searchroom shelves (including register transcripts, catalogues, handlists, census transcripts, office library items, microfilms etc) will not be available for consultation. A list of resources which are not available are below.
- We will be unable to provide our normal service of providing advice in the searchroom.
- Toilet facilities will not be available.
Making an appointment to visit
- You must make a prior appointment or you will not be able to enter the building. Appointments to visit Huntingdonshire Archives may be made by emailing email@example.com and appointments to visit Cambridgeshire Archives at Ely may be made by emailing firstname.lastname@example.org. Our staff will then see what days and times are available for you to visit. Your appointment must be confirmed by our staff.
- Currently we are only taking appointments for Tuesdays and Wednesdays at Ely and for Thursdays and Fridays at Huntingdon.
- We request that searchers book a morning (10:00am-12.30pm) or an afternoon (1:30pm - 4:00pm) session only, in order for seats to be made available to as many other people as possible.
- When you make an appointment you will be asked what documents you wish to consult. Please have a list of documents ready, with reference numbers. You may book up to eight documents.
Preparing for your visit
- Face masks will be mandatory upon entry to our buildings at Ely and Huntingdon and during your visit unless you have a recognised exemption.
- Please make sure you bring any notepaper or pencils that you need, as none will be available in the searchroom.
- Make sure you have either your archives card with you or some form of current ID that has your name and home address on.
- There are no refreshment facilities on-site and visitors are asked not to consume their own food or drink in the building.
During your visit
- Upon arrival, wait outside the building until the time of your appointment. A member of Archives staff will then unlock the entrance and escort you through the building to the searchroom.
- The member of staff who greets you will ask you whether you have any symptoms of COVID-19. If you say that you do, or if you are obviously displaying such symptoms, then you will not admitted to the building.
- Upon entering the building you must use the hand sanitiser provided.
- You may use a locker to store any valuables you have with you.
- You will be asked to show your archives card or some form of ID with your name and home address (such as a driving licence) at the reception desk. You will not need to sign in.
- Your documents will be on a trolley or table in the searchroom. You may collect the documents and take them to your seat. Return the documents to the trolley or table when you have finished.
- Please do not wear gloves when consulting records. Documents can be fragile, and gloves reduce the tactility and sensitivity of fingertips.
- You may need to complete a reprographics form or photography permit while on site. Staff will indicate to you where the forms are. Please complete a form and place it in the box indicated.
- When you leave, a member of staff will escort you out of the building.
- Please obey all COVID-19 signage in the building.
Notice about COVID-19 symptoms
- Please note that if you are displaying visible symptoms of COVID-19, as defined by the NHS, then you will not be allowed to enter the building. You must instead make another appointment for the future.
Notice about data
- The date and time of your visit to the Archives will be logged together with you name and contact details. If the government’s Test and Trace scheme tells us they know of an infected person who visited the archives at the same time as your visit then we will provide Test and Trace with your contact details.
Resources or services which are not currently available in the searchroom
- Items on open shelves - including register transcripts, catalogues, handlists, trades directories, general books
- Microfilms and microfiche
- Ordnance Survey maps (these may be ordered in advance)
- On-demand document productions
- On-demand photocopying
- Sales of books, pencils etc
- On-demand advice or assistance from archives staff on (eg) difficult-to-read words, other possible documents or resources to try, etc