In-year admissions (moving schools)

Introduction

An in-year admission is when you are applying for a school place outside of the ‘normal admissions rounds’.

(Normal admissions rounds are a statutory process where all parents/carers must apply for a place for their child to start school in the school’s 'year of entry' at Primary, or Secondary school).

  • An in-year admission could be a move between Cambridgeshire schools, or a move to a Cambridgeshire school from a school in a different county or country.
  • To apply for a place at a school outside of Cambridgeshire you will need to apply to the local authority of the new school.

When you can apply

  • You can submit an application for a school place up to 30 school days before the intended start date.
  • Please allow 10 school days before you enquire about the progress or status of your application.
  • We will email your offer when it has been processed, we aim to process applications within 10 school days.
  • If we have not received a valid application, or the correct documentary evidence, we will contact you - this will delay your offer of a place.

When you can make an application to start school for September 2022

You can make an in year application from the 2 May 2022 onwards via the Citizen Portal. Please see timeline below:

In Year Application timetable 2022

Date

Status

2 May 2022

In Year application process opened for school places to commence for September 2022

17 June 2022

Applications closed for a response before the end of this academic year

11 July 2022

Offers to applications made between 2 May and 17 June will be informed by this date

17 June 2022 onwards

Applications received after this date will be processed in date order

The Admissions team will not be able to make any offers during the holiday period if a school is not available to respond to allocation requests.

Applications received after 8 July 2022 may not hear before the start of the new term 2022/2023.

Cambridge City trial

From 1 September until 14 October 2022 the schools within the Cambridge City area as identified in the First Steps Booklet 2022/23 are taking part in a trial to ensure there is a swift take up of school places.

This is due to the increasing demand for school places within the city. If you receive an allocation for a school place within the city you will need to contact the school to accept or decline your place. You will then need to start on the date offered to you by the school. If you are unable to start on this date without a valid reason, then the school will notify School Admissions and we will make further contact with the applicant to determine the reason for the delay.

During the trial no school places will be withdrawn but School Admissions, with support from the city schools will be determining how many places could potentially be withdrawn and we will then use this evidence to support a change in the Admissions policy from September 2023.

A school day is when a child is expected to be in attendance at school. This is usually within the term times set and a school day also excludes bank holidays and teacher training days not included in the term dates.

Think carefully before moving your child from their current school:

  • Each school teaches the National Curriculum in different ways and at different times of the academic year. Your child may miss out on or repeat parts of the curriculum at the new school, which will have a significant impact on their learning.
  • If your child is in Key Stage 3 it may not be possible for the school to immediately place your child into the most appropriate class group for their abilities. Additionally your child may not be able to take the same subjects at a new school, or choose the same options if they are in Year 9, so previous work might be wasted.
  • If your child is in Key Stage 4 they may lose the work they have already done if they can't study the same exam course/subject at the new school.
  • Starting a new school, means a settling in period where you child will need to learn new rules, ethos and expectations, get to know new teachers and make new friends. You will also need to purchase new uniform including PE kit.
  • Other siblings will have no automatic right to transfer to the new school, either now or in the future. If the school is not your catchment school, you will be responsible for getting your child to and from school. If siblings go to other schools getting them all to school at the same time may be harder.

Before you apply

If moving from a Cambridgeshire school to another Cambridgeshire school, you will need to ask the school to complete a student details form. You will need to attach the completed form to your in-year application. Your application will not be processed without this form. If your child has an existing school place it may not be possible for the new school to offer a place immediately. You may be offered a school place for the start of the following term/half term.

Many issues that worry parents/carers and children can be put right without the need to move schools. Before you consider changing your child’s school, we recommend that you reflect and discuss the move with your child’s tutor/head of year or head teacher prior to making an application.

  • Have you sat down with your child to talk about the points raised here and to find out how they really feel about moving to a new school?
  • What is the real reason why your child wants move schools? If they are worried about certain subjects, have you spoken to the subject teachers who teach your child to find out how they are getting on?
  • If your child needs extra help or has needs that aren’t being recognised, have you spoken to the teacher in charge of special needs (SENCO)?
  • If there are concerns about bullying, friendship issues, or teaching speak to your child's class teacher or Head of Year. You can find more information on support for bullying online.

If you are not happy about the way the school is working with your child you should speak to the head teacher. All schools have a complaints policy which will set out how to raise your concerns and what steps the school will take to help resolve them.

If your child has a Statement of Special Educational Needs or an Education, Health and Care Plan, you will need to contact the Statutory Assessment Team instead of following the usual in-year admissions process.

Statutory Assessment Team 
Box SCO2209 
Scott House 
Huntingdon 
PE29 3AD
Telephone: 01480 372 600 
Email: start@cambridgeshire.gov.uk 

These children get priority in admissions arrangements under the School Admissions Code.

A child is looked after by a local authority if a court has granted a care order to place a child in care, or a council’s children’s services department has cared for the child for more than 24 hours. Applications for looked after children must be made by the Social Worker involved with the child or documentation attached to your application to say that their Social Worker is in agreement with the application.

A previously looked after child is defined as a child who following being looked after became subject to:

  • an Adoption Order under the Adoption Act 1976 or Section 46 of the Adoption and Children Act 2002
  • a Residence or Child Arrangement Order under Section 8 of the Children Act 1989 and amended by Section 12 of the families Act 2014
  • Special Guardianship Order under Section 14a of the Children Act 1989

For previously looked after children you will need to provide evidence that they were previously looked after and attach this to your application.

You will need to provide evidence of a house move as detailed in the document evidence accepted (see FAQs on the making an application page). If you are unable to provide proof of your new address we will be unable to process your application until this has been received.

If we're not able to offer you a place at one of your preferred schools, we will try to offer you a place at the next nearest school to your new address with availability (subject to proof of address).

In the UK, the law says children must be receiving an education between the school term after their fifth birthday and the last Friday in June in the school year they turn 16.

If you are moving from overseas, temporarily or permanently, your child may be eligible for a school place. You will need proof of your new address and child's age (further details can be found on the making an application page).

Your child must be:

  • aged between 4 and 16
  • intending to attend a Cambridgeshire school for at least 30 school days

If you are applying for a Year 11 school place between April and July, please don't submit an application. This is due to GCSE exams and study leave taking place during this period. Please email admissions@cambridgeshire.gov.uk for further guidance and include your full name, address and contact details.

We only process applications for Cambridgeshire (but not Peterborough) state schools. We do not manage admissions for independent (fee paying) schools.

We can allocate a school place in advance if you provide an official government letter stating your relocation date and intended address. We will accept a unit postal address or a quartering area address for applications from service personnel in the absence of a new postal address. You will need to attach this documentation to your online application.

It is our policy to admit children to the year group appropriate to their date of birth. In exceptional circumstances, your child may be able to start school a year earlier or later. For further information please see our accelerations and deferrals page.

Coming from an educational system abroad, or a child who does not speak English as their first language, will not normally be considered as an exceptional circumstance. Support is available in all our schools within the correct year group for these children.

Before applying please ensure you have read both this page and our Researching schools and catchment area page.

Help with choosing and applying for a school is available to all parents from our Parents' School Preference Adviser.