How to apply to change a school place

We aim to process in-year applications within 10 school days. Please note that applications where a child is changing schools but not address may take considerably longer to process.

All admissions to maintained schools, including academies, must be made in accordance with the School Admissions Code which ensures that all school places are allocated in an open and fair way..

You should always apply for a school place through the Local Authority's School Admissions Team where the school is located, except for the following schools where you apply directly to them:

Preparing to make an application

Before making your application, please read a copy of the in-year admissions guide as well as the school directory booklets for the District Council area in which you live, or are moving to. Help with choosing and applying for a school is available to all parents from the Parents School Preference Adviser.

In order for your application to be considered, you will need to provide:

  • A complete application form, which will have to be passed to your child's current school in order for them to complete part 2 of the form. The school will then return the form to you for submission to the Admissions Team.
  • A copy of a valid document proving your address. Please read the section on proof of address in the documentary evidence information, which the Admissions Team will deem as acceptable.
  • If you fail to provide all documents, your application will be put on hold and your child will not receive an offer of a school place.

Cambridgeshire schools with places available

Information on which schools in Cambridgeshire have places remaining. Last updated on 18/06/2018.

Size: 77.31 KB File format: xlsx

In-year application guide

A guide for parents to in-year admission to schools in Cambridgeshire.

Size: 207.34 KB File format: pdf

Documentary evidence information

Guidance on the documentary evidence required to support your in-year school admission application.

Size: 25.72 KB File format: pdf

Applying for a school place for a September 2018 start

This process is only applicable if you are moving house or are moving to the UK or if you wish to move to a Cambridgeshire maintained school or academy from a private education establishment.

If you wish to change schools from one Cambridgeshire maintained school or academy to another but are not moving house, your application will not be processed until the second full week of the autumn term.

We will be opening our online application process on 1 June for a start date of September 2018.

Applications received Allocated on Notification
1 to 28 June midnight 3 July  You will receive an email or your letter will be posted no later than close of business on Friday 6 July 2018 
29 June to 5 July midnight 10 July You will receive an email or your letter will be posted no later than close of business on Friday 13 July 2018 
6 to 12 July midnight 17 July You will receive an email or your letter will be posted no later than close of business on Friday 20 July 2018 

Are you moving house and unable to provide evidence of your new Cambridgeshire address? 

If this is the case you can specify on your application your current/old address as we will process your application from this address but this may affect how your application is considered against the over-subscription criteria for each of your preferred schools. Please note we are unable to offer an alternative place to families who have not provided evidence of their new Cambridgeshire address.

 When submitting your application, on occasion we may not be able to meet your preferences, even if you used the Cambridgeshire School list of places available to support you when completing the application, but you can request the School Admissions Team to identify an alternative school place.  If you request an alternative offer we will seek a school place at the next nearest school to your home address showing availability.  

 If you require us to consider an alternative offer please ensure you tick the ‘alternative offer’ on the application. If you do not request an alternative offer, and we cannot meet any of your preferences, then either a place will remain at your child’s current school if this is in a Cambridgeshire school, or you will be taking full responsibility for your child’s education.

Make your application

Please ensure that any correspondence is clearly marked with your child's name and date of birth so that it can be tied up with your application. This evidence can be submitted to the email or address below.

Applications will only be processed when all additional evidence required is provided, as listed in the documentary evidence information.

Please note you need to have part 2 completed (not required if relocating from overseas) and supply any additional supporting evidence for your application to be considered complete and for the Admissions Team to process it.

You can apply online via the Citizen Portal.

Citizen Portal

Paper versions of the application forms are also available below.

If you are applying to certain schools for religious reasons you will need to submit a Supplementary Information Form (SIF) to the school, as well as submitting your application form to the School Admissions Team. 

Paper application forms

We encourage parents to make an online application wherever possible. If you are not able to make an application online and would like to request a copy of the paper application form, please telephone 0345 045 1370. Please note if you do apply using a paper application, you will receive communication via Royal Mail only.

Please return the paper form by email to [email protected] or by post to:

School Admissions In-Year Team
The Octagon
Shire Hall
Castle Hill

You can also deliver by hand to Reception at Shire Hall.

Part 2 of the in-year paper application form

A paper copy of Part 2 of the in-year school application form.

Size: 214.70 KB File format: pdf

Further information

I am coming from abroad, is my child eligible for state education?

Please contact the UK Border Agency to enquire if you are entitled to apply for a school place. We recommend you visit the following websites to confirm you are aware of the Home Office regulations and laws on state education - and

Fair Access Protocol

The Education and Inspections Act 2006 introduced a requirement for each local authority to have in place a Fair Access Protocol (FAP). Fair Access Protocols exist for those children who cannot obtain a place through normal admission procedures. Further guidance on this requirement can be found in the School Admissions Code.

Fair Access Protocol

Cambridgeshire's Fair Access Protocol.

Size: 553.98 KB File format: pdf

My child has a Statement of Special Educational Need or an Education, Health and Care Plan, how do I apply?

Please contact the Statutory Assessment and Resources Team to apply for a school place on 01480 372 600 or email [email protected]. You can also find out more about Statutory Assessments and Education, Health and Care Plans.

Moving to a Cambridgeshire school with SEND

Process for applying for a school place for children and young people with Special Educational Needs and Disabilities or medical needs.

Size: 180.66 KB File format: pdf

How do I apply for sixth form?

All sixth form colleges administer their own admissions process. You will need to contact them directly to apply. Find details of sixth form colleges.

How do I apply for nursery?

All nurseries administer their own admissions process. You will need to contact them directly to apply. Find details of how to apply for nursery.

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